Paperless office solutions in email pdf#
Programs like Adobe Reader let you sign PDF documents with your finger on a touchpad, and there are apps such as SignNow and SignEasy that let you do the same thing with your smartphone or tablet. You can have employees scan their signature as images to attach or insert that into any documents that need it.
This is why it is critical you embrace electronic signatures if you are looking to go paperless. Unless of course you can use electronic signatures. Embrace Electronic Signaturesĭocuments that require signatures create paper. They took care of everything including helping us tear down some of the boxes after the documents were shredded.” Lenny and Victor showed up when they said they would and were EXCELLENT in the service they provided. “We needed to purge old documents from our office. Learn more about our mass document scanning services. A great idea is to acknowledge and reward the person that does the most scanning in a given month.
For culture, you will both need to ensure your upper management lead by example by scanning all documents, and that upper management makes a priority of commending those who consistently scan documents. To get employees in the habit of scanning any documents they receive from outside or internal sources requires two key components: training and company culture.įor training, make sure that every training process your employees go through stresses the paperless approach. Instead, you will want to get those documents scanned and filed for future reference. Implement A Culture & Execute Training That Encourages Scanning EverythingĪ key component to making a successful transition to being a paperless office is to ensure you don’t lose any of the information or documents that are critical to the operation of your business. Below are 7 tips to keep in mind as you look take your company paperless.ġ. Going paperless can make your organization more secure protecting against confidential information leaks, more efficient, given more tasks can be completed on mobile devices with a paperless system and more environmentally friendly. Looking to take your company paperless? We can help! Give us a call and we can provide some great resources and advice to help you make this transition.
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